Let's make sure what you have are records.

Definition of a University Record:

A record at the University of Denver is evidence, regardless of its format, of the University’s business transactions, activities, organization, or history that is created, received, recorded, or legally filed in the course of fulfilling the University’s mission. The University Records Management Program (URMP) will work with units to publish records retention schedules defining what types of information are considered University records.  Business records in this instance have a lifecycle and at the end of that lifecycle should comply with the University's records retention policy. 

Content and Format of University Records:

1. University records may include, but are not limited to, student records, personnel records, financial records, contracts, grant materials, curricula, University publications, committee meeting minutes, memoranda, and correspondence. Records created or received by faculty in administrative and University committee capacities are University records. These items created or received by the University are University records and should have the retention schedule applied.  At the end of their lifecycle, these items should be disposed of to limit risk. 

2. Records may be physical or digital, and may take the form of email, voice mail, instant messages, paper documents, photographs, video, audio, drawings, or any media that houses a University record.

3. Items that are not considered University records include, but are not limited to, personal correspondence, non-current materials of the University that need to be maintained because of historical value, reference/ use copies of University records, University and non-University publications (magazines, journals).   These items may be considered Archives and are not, for our purposes here, considered University records. 

Do you have records to store: